Preamble: The following constitute the Chapter Bylaws. They being enacted by the Chapter membership for the efficient operation and administration of the Chapter, and to authorize the use of authority delegated by the Chapter membership. The Chapter membership as a committee of the whole reserves the right to review and revise any decision made or action taken under the delegated authority in these Bylaws.
This chapter shall be known as the Englewood-Venice Chapter 0717 (the Chapter) of the National Active and Retired Federal Employees Association (the Association). The Chapter shall be affiliated with the Florida State Federation of Chapters (NARFE Florida, Inc.) (the Federation), subject to the constitution and bylaws of that body.
Section 1. The objectives of this Chapter shall be to support and work toward the objectives of the Association as set forth in Rule IV, Section 2C of the National Bylaws, as follows:
Section 2. The Chapter shall not enter into activities, arrangements or agreements that conflict with the programs or activities of the Association or its bylaws.
Section 1. Chapter Voting Members. Any member of the Association who is a dues paying member or otherwise in good standing in the Association shall be eligible to join the Chapter as a Chapter dues paying and Voting Member, including Associate and Honorary Chapter members. In accordance with National Bylaws Article IV, Section 5F1, Associate Members are Association members who affiliate with any chapter in addition to their primary chapter. Associate members shall pay Chapter dues directly to the Chapter and cannot hold office in the Chapter.
Section 2. Chapter non-Voting Members. In accordance with National Bylaws Article IV, Section 5F2, Social Members, those who are not eligible to join the Association, may enroll and participate in the Chapter upon payment of Chapter dues to the Chapter, but without payment of Association dues. A Social Member may neither hold officer nor have a vote except in matters about social events of purely local concern.
Section 1. The Chapter dues are Fourteen Dollars ($14.00) annually and shall be used to meet expenses of carrying out Chapter business and functions.
Section 2. Any Chapter document relating to dues or contributions must contain this statement: “Dues payment and gifts or contributions to NARFE are not deductible as charitable contributions for federal income tax purposes.”
Article V. OFFICERS AND EXECUTIVE COMMITTEE
Section 1. Elected Chapter officers shall be a President, Vice President, Secretary and Treasurer. The officers shall be voting members, but not Associate members, and elected at the May meeting. The Nominating Committee shall report its recommendations for the four (4) elective officer positions during the regular business meeting in March.
Nominations from the floor will also be accepted at that meeting. Members nominated for elected office will be listed in the April and May Newsletters. The election of officers shall be conducted at the regular business meeting in May. Names of the officers-elect will be announced at that meeting and in the June Newsletter.
Offices for which only one candidate is nominated do not require
balloting and the candidate may be declared elected by acclamation.
The Installation of Officers shall occur during the Annual Meeting in
Officers serve for a term of one (1) year or until their successors
are elected and installed. There are no term limits. Officers shall
assume their duties at the time they are installed into office. Officers
shall fulfill their standard duties which are detailed in the Association
Chapter & Federation Officers Manual, F-10, these Bylaws and Chapter
Standing Rules. Also, the Officers shall exercise such authority and
duties as the Chapter may prescribe and those in the Association’s National
Bylaws and Standing Rules appropriately modified for Chapter Officers.
Section 2. Vacancy. If there is a vacancy in the office of the president,
the vice president shall serve as president until the next election.
If there is a vacancy in any other office, the Executive Committee shall
fill such vacancy for the unexpired term.
Section 3. An Executive Committee consisting of:
1. The elected Chapter officers.
2. The immediate Past President of the Chapter for a term not to
exceed one year from the date of the completion of his or her term of
office, if in good standing in the Chapter.
3. The following appointed officers and committee chairs: Legislative,
Service, Membership, Programs, Chaplain and other appointed officers
and committee chairs as appropriate.
The Executive Committee shall exercise such authority and duties
as the Chapter may prescribe in addition to those appropriately modified
for the Chapter use and consistent with those included in the Association’s
National Bylaws and Standing Rules.
A quorum for an Executive Committee meeting shall consist of five
(5), including a minimum of two (2) of the elected Chapter officers
listed in Section 1.
Section 4. The President shall be an ex-officio member of all committees
except for the Audit and Nominating Committees.
Section 5. The Chapter may by resolution require the Treasurer to
give bond for the faithful performance of his or her duties. The expense
of obtaining a bond shall be paid from Chapter funds.
Section 1. The Membership Committee shall be appointed by the President.
The committee is responsible for recruitment and retention, maintenance
of Chapter membership rosters, reports preparation, and mailing labels
production. The Committee Chair will prepare a plan that describes organized
efforts to gain and keep members, encourage dues withholding, and contact
lapsed members. All members are, by virtue of chapter membership, considered
members of this committee.
Section 2. The Legislative Committee shall be appointed by the President.
The committee is responsible for keeping the membership aware of state
and national legislative matters concerning federal civil annuitants
and prospective annuitants; informing and making recommendations for
action to the Chapter, the Federation and the Association. The Legislative
Officer (Committee Chair) will plan activities for the Chapter membership
in support of the Association’s Legislative Agenda and other legislative
Section 3. The Service Committee shall be appointed by the President.
The committee is responsible for helping members with issues such as
survivor benefits, insurance information and claims, annuity problems
and difficulties, etc. The Service Officer (Committee Chair) should
work with other of the Association’s Benefits Specialists and obtain
information necessary to perform the duties of the position.
Section 4. The President shall appoint the following committees and
officers: Alzheimer’s, Chaplain, Facebook Manager, Historian, Newsletter
Editor, Programs, Public Relations Officer, Sunshine Committee, Webmaster,
and Calling Committee. The President may establish (and disestablish)
other committees as may be needed with the concurrence of the Executive
Section 1. The President shall appoint an Audit Committee to annually
audit the financial records of the Chapter at the close of each year
and prepare and present a written report of findings.
Section 2. The President shall appoint a Nominating Committee at
the beginning of each year.
Section 3. The President may establish other committees as may be
needed with the concurrence of the Executive Committee.
Section 1. Regular business meetings of the Chapter shall be held
the third Thursday of each month, except none during July and August,
unless a meeting is cancelled by previous chapter vote or by action
of the Executive Committee, with due and reasonable notice to members.
Regular business meetings will be held at time and place designated
by the Executive Committee or Chapter membership. The regular meeting
in June shall be the Annual Meeting and include the presentation of
annual committee reports and the Installation of Officers.
Section 2. A quorum for conducting Chapter business shall consist
of ten percent (10%) of the Chapter’s voting members, but less than
a quorum may adjourn to meet on a future date, of which due notice shall
be given to each voting member. If less than a quorum is present, no
decisions may be made.
Section 3. All meetings of the Chapter, including the Executive Committee,
shall be open to the membership.
Section 4. Special Chapter meetings may be called by the President,
the Executive Committee or upon written request of ten percent (10%)
of the Chapter’s voting members. Due notice of all special meetings
shall be provided to each Chapter member at least seven (7) days before
Section 5. Regular business meetings of the Executive Committee shall
be held the first Thursday of each month, except none during July and
August or when cancelled by the Executive Committee. Regular and Special
meetings of the Executive Committee will be held at a time and place
designated by the Executive Committee when possible, or the President.
Meetings shall be held in conference, but may include attendance by
telephone or video calls. If practicable, all Executive Committee members
are to be notified at least twenty-four (24) hours in advance of any
Section 1. The Executive Committee shall establish and amend, at
its pleasure, a Chapter Fiscal Policy (Standing Rule #2) as a guideline
upon which financial decisions are based. The Executive Committee will
approve expenditures and/or establish budgets upon which expenditures
can be made. The President is authorized to approve routine recurring
payments such as newsletter expenses, post office box renewals and postage,
web site expenses, office supplies, etc.
Section 2. Expenses of Chapter designated Delegate(s) to attend Association
and Federation conventions, meetings and conferences may be paid or
reimbursed by the Chapter as determined by the Executive Committee in
accordance with the current Chapter Fiscal Policy.
The provisions found in Robert’s Rules of Order Newly Revised shall
govern Chapter business in all matters not in conflict with the Chapter
Bylaws, Standing Rules or the Association’s Articles of Incorporation
and National Bylaws.
Section 1. Amendments to these bylaws shall be made by concurrence
of two-thirds (2/3) of the Chapter voting members present and voting
at any regular business meeting, provided written notice of the proposed
amendments has been transmitted to all Chapter voting members not less
than thirty (30) days before the meetings at which the vote is taken.
Amendments may be proposed in writing by the Executive Committee or
twenty percent (20%) of the Chapter voting membership.
Section 2. Amendments shall be approved at the Association’s National
Headquarters before becoming effective.
Article I. ORDER OF BUSINESS
The Executive Committee shall establish and amend, at its pleasure, a Chapter Fiscal Policy as a guideline upon which financial decisions are based. The Executive Committee will approve expenditures and/or establish budgets upon which expenditures can be made. The President is authorized to approve routine recurring payments such as newsletter expenses, post office box renewals, office supplies, etc.
Policy Approved: May 4, 2017
Signed: Steven L. Shoub, President